Recreation Management Software
Recreation Management Software Designed to Fit Your Needs
CommunityPass parks and recreation management software is designed to be used by folks who do not consider themselves technical. This makes it easy to get started and even easier to train new volunteers or employees as they join your team. Manage your programs more efficiently with all of your data and metrics in one recreation software solution so you don’t have to sort through stacks of paper. With CommunityPass, your team can also communicate with registrants easier than ever before. Search by individual, family, or program and send targeted messages.
Additionally, your community will love the convenience of registering for programs online instead of in person. Easily advertise the different programs, camps and events in your online catalog, and offer different pricing tiers as well as additional items for purchase. Everyone will appreciate the options!
If registration day for your pool involves lines out the door, then you should consider CommunityPass for your recreation software and let individuals register online at their own convenience. Your staff will thank you when CommunityPass lets them quickly and easily scan IDs when it’s the hottest day of the year and you need to check membership status ASAP.
Offer your residents different types of memberships, like seasonal passes or just a day pass. They’ll want to keep coming back, especially as CommunityPass pool membership software elevates how you communicate with them. Whether you’re launching your renewal outreach, marketing a new swim class, or announcing a last-minute change or cancellation, you’ll have the email and text messaging tools you need.
CommunityPass is the ideal recreation software solution for centers of all kinds: recreation, community, senior, fitness, aquatics and more. Whether you manage a single facility or run multiple locations, CommunityPass recreation center software provides all the tools you need to run your day-to-day operations, improve customer service, and grow your revenue.
People appreciate having a single site for all of the different recreation activities and memberships in their community. Keep your front desk staff armed with the fastest check-in tools and watch everyone flock to your programs.
CommunityPass also offers software to manage your sports leagues. Don’t get overwhelmed with the various teams and players you oversee. Construct leagues, divisions, and teams easily with CommunityPass. Improve team building and communication with league-wide messaging as well as direct messages between coaches and their teams.
From online registration and payment collection to scheduling to storage and retrieval of emergency contact information, CommunityPass will make your staff’s lives so much easier and help you run the show from opening day to the final whistle of the season and beyond.
Streamline Your Operations with Recreation Management Software
Without recreation management software like CommunityPass, keeping track of program and event registrations can be cumbersome. It might require creating multiple logins, filling out identical forms each time someone registers for an activity, and completing paperwork that no one has time to do. Instead, CommunityPass, as a 100% cloud-based solution, gives you one streamlined online site where your staff can manage your park and recreation programs.
Members of your community want to sign up for local activities but don’t have the time to wait in long lines and fill out paperwork. With CommunityPass, your participants can quickly and easily register online and avoid the hassle.
With online activity registration, CommunityPass offers:
- Online catalog of programs, classes, activities, and memberships.
- Secure payment processing.
- A screening tool to verify residency, age, and other registration requirements.
- Alternate pricing for sibling discounts, early registration discounts, residents and non-residents, and more.
- Additional options like signing up to be a volunteer, making a donation, or purchasing merchandise or tickets for local events.
With CommunityPass, you have access to a digital payment processing solution embedded in the software. This way, your participants can complete transactions easily without having to mail a check or bring in cash.
CommunityPass’ integrated payment processing solution:
- Is PCI-compliant, giving people the most secure experience when they register and pay for your programs.
- Provides monthly statements and reports from the financial dashboard in CommunityPass.
- Stores cards on file for active members.
- Offers auto bill pay for recurring payments, card expiration reminders, and more.
CommunityPass makes it easy to manage and facilitate new member signup, membership renewals, and member program administration. You have the ability to create member ID cards and key fobs that can be quickly scanned for efficient check-in and check-out. CommunityPass is a membership management solution with many different membership types such as:
- Fixed-duration memberships.
- Rolling or recurring memberships.
- Seasonal, day, guest, or free passes.
- Individual as well as family packages.
CommunityPass allows you to set up eligibility requirements for memberships and passes based on customizable criteria such as age or residency. Offer auto-renewal notifications to help increase membership renewals.
CommunityPass provides an online reservation manager to help your staff manage the availability of facilities, create reservation schedules and accept online facility rental requests. With CommunityPass, you can say goodbye to costly double-bookings!
In one centralized system, you can:
- Allow online public requests and internal rental of buildings, rooms, fields and more.
- View, print, and download a master calendar to see which facilities are available.
- Schedule and adjust reservations quickly and easily.
- Create single reservations or assign recurring time blocks.
- Process permits.
- Market your facilities with vibrant web pages with photos and descriptions.
Point of Sale
CommunityPass POS allows your organization to accept cash, credit cards, and checks for concession stands or other sales made on site. Plus, you aren’t limited to only online transactions, which creates more opportunities for you to generate revenue. With CommunityPass POS, you can:
- Process multiple payment methods for sales on site.
- Accept both member and anonymous transactions.
- Set alternate pricing for members.
- Reconcile sales by shift or time period to ensure compliance and accuracy.
- Override prices if you want to give a discount.
- View and navigate multi-levels of products with a tile display on a touch screen.
Your organization’s instructors are the key to running successful programs. CommunityPass offers a mobile-friendly instructor management tool to take the burden off your administrative staff and allow instructors to manage certain aspects of their classes themselves. CommunityPass will:
- Provide each instructor with their own microsite to better manage their classes.
- Not give instructors access to your organization’s financial and confidential information.
- Provide quick access to past and upcoming schedules.
- Accurately take attendance online and see historical attendance.
- View and print rosters in real-time.
- Send emails and texts to keep students informed.
Sports League Management
CommunityPass sports league management software is perfect for your league, no matter what activity. Using software to organize your team assignments, notifications, stats, schedules, and more is essential for providing your players and coaches with a great experience. With this sports league management system, you can:
- Create unlimited leagues and divisions.
- Easily assemble teams and assign roles to coaches.
- Send out league-wide notifications and alerts or more direct coach-to-team messages.
- Grant players access to view their stats and schedules with the team roster.
- Create fun player profiles with photos.
Before & After Care
CommunityPass before and aftercare software helps your staff manage registration, billing, attendance, messaging, and reporting for your before and aftercare programs for children. Parents are already so busy — having a well-organized system that allows them to easily keep up with your organization will help ease their minds that their kids are in good hands. With CommunityPass afterschool program management software, you can:
- Collect registration and payment easily online.
- Provide flexible scheduling for families, offering full-year enrollment or occasional use.
- Offer auto bill pay.
- Customize pricing and present multiple payment options.
- Manage billing with invoices and apply the automatic late payment or late pick-up fees.
- Digitally check students in and out.
- Monitor pick-ups with authorized signatures and photos.
Marketing & Communication
Managing multiple programs and events always requires effective marketing and communication. Marketing is one of the most essential activities that your organization engages in. It’s how you keep people updated, advertise new opportunities, and get participants excited. You want to make your participants feel like you’re on top of things and that communicating with them is of the utmost importance to you. CommunityPass enables your staff to:
- Quickly and easily send targeted emails and texts to market specific messages.
- Keep registrants informed and updated with the latest news, events, and programs.
- React quickly to changing situations such as an emergency closing by sending out alerts quickly.
- Plan your communication in advance with scheduled messages to be sent at a specified day and time.
CommunityPass recreation management software offers robust and effective reporting capabilities. The reporting tool includes a report builder and designer, as well as 300+ pre-built report templates, ranging from attendance, to financial, to roster-based. Here are just some of the reports that CommunityPass will help your team generate:
- Monthly financial statements.
- Payments by program.
- Payments by charge code.
- Flexible spending report.
- Late pick-up report.
- Student onsite report.
CommunityPass: Industry-Leading Recreation Management Software
With its online registration features, easily navigable program catalog, integrated payment processing solution, and other incredible management tools, CommunityPass continues to establish itself as an industry leader for recreation management software.
Whether you are a parks and recreation department director, community camp director, or manager of a community center, CommunityPass helps you effectively oversee your operations in an intuitive and engaging way. So, how does CommunityPass cater so well to recreation professionals?
Recreation Management Software, Built For Recreation Professionals.
CommunityPass was launched in 2002 by people just like you. When a group of volunteers in their town’s Sports Council found themselves overwhelmed with processing all of the registration forms, they weren’t sure how to accommodate the amount of kids wanting to participate in their athletic programs. When hiring more people to do the job became too costly, they decided to come up with a software solution.
Partnering with Capturepoint, CommunityPass was created and the town had one central online member database to run programs and activities across the board. From summer camps to sports leagues to community events — they knew that with CommunityPass they could do it all. Now they offer CommunityPass recreation management software to other leaders like you, so you can provide experiences and offer memories for the community around you.